Mail Archiving (MA)
Protect business data and streamline compliance and eDiscovery with Cellopoint Mail Archiving (MA)
Secure your inbound, outbound and internal email with Mail Archiving
Cellopoint’s Mail Archiving (MA) is an email archiving solution powered by CelloOS™ technology developed by CelloLabs™. It indexes and archives emails, facilitating searches and retrievals through a flexible policy engine for system administrators, auditors, and individuals alike. Cellopoint’s MA helps you enhance digital asset preservation, mitigate cybersecurity risks, ensure compliance, reduce storage costs, and optimize data management across cloud services such as Microsoft 365, Exchange Online and Google Workspace, or on-premises platforms like Exchange and Zimbra.
Top 1 business communication tool
Over 90% of professionals use email for daily business communication
Compliance and Legal Requirements
Around 75% of organizations undergo regulatory audits at least once a year
Storage Costs & Optimization
Effective email archiving can reduce email storage costs by up to 80%
Gateway-based Mail Archiving
Data Protect & Compliance
Archive all your email data securely and ensure legal or regulatory compliance
License with Maintenance
Flexible module licensing includes an initial fee for first-year license access, followed by maintenance fees.
Flexible Deployments
Deployable on on-premises hardware or VMs and public clouds like AWS, GCP, and Azure.
MA features at a glance
Timestamping
Each archived email is assigned with a unique fingerprint and timestamp to ensure data integrity and maintain tamper-proofing, serving as legally valid evidence.
Indexing
Perform full-text analysis and indexing on emails dates, headers, bodies, and attachments for quick search and retrieval of archived emails. Support attachment content search for TXT, RTF, PDF, DOC, PPT, and XLS.
Compression
Daily compression is applied to indexes, email bodies, and system logs. with redundant emails stored as a single copy, resulting in significant storage space savings.
Intuitive Search
With full-text and field-based search capabilities, users can quickly and precisely find relevant archived emails and easily resend or forward them.
Encryption
Cello Database encryption technology ensures enhanced security for archived data.
eDiscovery
Offer email legal evidence management, encompassing the collection, processing, searching, analysis, retention, and export of archived emails.
Scalability
Effectively planned according to the number of users and the amount of email storage, and can be horizontally expanded year by year to safeguard IT investment costs.
Policy-based ELM
Email Lifecycle Management (ELM) manages email data from creation and storage to deletion using Hierarchical Storage Management (HSM) along with Cellopoint’s policy engine. It defines online, nearline, and offline storage based on query frequency and regulatory needs, integrating cloud storage spaces, such as Azure, GCP, and AWS for efficient use. It also provides a user-friendly search interface, effectively addressing the need for enterprises to promptly present evidentiary proof in compliance with personal data protection regulations.
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Online: MA's local storage for recent and frequently accessed email data.
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Nearline: Uses NFS/CIFS for long-term and less frequently accessed email data.
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Offline: Backs up nearline data to offline storage via third-party software.